In order to become more organized and productive in my art biz, I came up with a checklist of steps required after finishing an art piece.
The idea is to slow myself down and tie up all loose ends of the admin process so that I never lose track of a piece and have all the information and images in one place so I’m not scrambling around later trying to find everything I need.
12 Steps to Organize Art
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Before you varnish:
- 1. Sign the art.
- 2. Date it somewhere on the piece – consider making an info card that includes artist name, title, media, dimensions.
- 3. Scan or photograph.
- 4. Clean and adjust the image.
- 5. Add copyright & info. (artist name, title, media, dimension, key words)
- 6. Name images properly > with ©nametitlesize if you like.
- 7. Save hi-res image for print & low res image for web >> one folder per image with all formats and sizes included.
- 8. Save to your art inventory database (publishing on May 2) – cheap and easy types are Evernote and Dropbox or a spreadsheet you’ve created. A more robust database would be something like Bento, eArtist or The Artist Archive.
- 9. Add piece to any online store fronts you use (like Storenvy or Etsy).
- Write about the piece on your blog – include a link to buy.
- 11. Share on the web through social media.
- 12. Email your mailing list with a link to buy (you may want to consider doing this before your post it publicly – it gives your list the special “VIP – first crack” at your originals.
There are other lists out there – for product launches, event planning, show promotion…
Let me know in the comments if I’ve missed something that you find valuable, or if you have your own ideas for a an art checklist.
Happy organizing!
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I like to tie up all the admin-type stuff for an art piece as soon as it's done. For me, it's easier to get it all done at once and know that I have completed, ready to publish files on the system than half-assed partially completed ones.
I LIKE to do this – but I need reminders, so I made this checklist that covers all the steps I want to take to get a file ready.
Let me know if you have a step that you think is valuable that I've missed.
What are your steps?
Umm… my steps are in the list, in the post, above the comments.
That was very helpful.
Oh good @Tracey – I'm glad. Thanks.